Processes requisitions for supplies received, assigns purchase order numbers and prepares purchase orders. Accepts sealed bids, time stamp and maintain; prepares bid tabulations and award letters; maintains and updates bidder’s lists and vendor’s files; prepares Requests for Quotations/Proposals; schedules opening dates; composes and types all memorandums, correspondence and invoices; maintains database for phone systems; handles requests for new phone services; performs receptionist duties for Purchasing; processes all Direct Payments for the department; processes invoices; maintains and updates insurance files; prepares schedule of policy numbers, etc.; designs and develops reports, schedules and various forms on computer programs; assists in instruction of software programs to other office personnel; maintains employee parking records; maintains vehicle title list; maintains list of county vehicles; maintains list of unlicensed equipment; prepares paperwork for obtaining tags, titles for new vehicles; keeps record of insurance claims and reports same to Insurance Company; maintains a list of authorized county drivers; maintains cell phone list; processes new order requests; prepares time sheet for Purchasing.
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