Executive Office Associate (County Council)

Assists Council Administrator, Council Members and Internal Auditor with various projects; prepares various types of correspondence, reports and documents; attends all Council meetings, including work sessions budget sessions and special meetings; transcribes and indexes minutes; posts Council Agendas, Minutes, Public Notices, Resolutions, Legislative Bills and General Information on County website; mail distribution; maintains all records and files for Council Office; coordinates public hearings and advertisements; coordinates travel and conference registrations; schedules meetings and appointments for Council staff and Council members; maintains Appointment Calendars; Scans documents; Handles inquiries from citizens, elected officials and county employees who contact the Council Office by telephone or in person; receives and compiles material for budget book and for the Council brief book; tracks specific financial data; analyzes and evaluates accounting documentation, reports, data, flowcharts, etc., answers telephone; orders office supplies; processes invoices for payment; maintains courteous relationships with county personnel and performs related work as required. Executive Office Associate is expected to protect the confidentiality of information obtained in the course of their work. Violations of confidentiality and/or lack of discretion with regard to confidentiality of internal information related to the County will be regarded with the utmost seriousness and may constitute grounds for dismissal. Knowledge of Business English and spelling. General working knowledge of accounting. Ability to work well with a wide variety of people, including County employees, senior management, elected officials, audit committee and external auditing firm. Ability to answer inquiries and assist the general public in a courteous manner. Knowledge and expertise in the operation of personal computers with word processing and spreadsheet applications. Ability to understand complex oral and written instructions.

Apply Online Here